Print a Check in the Accounting System

Use PayMaker to keep track of all bill payments, even the ones not paid using PayMaker! If you'd prefer to print a check in your accounting system, you can enter that payment in PayMaker and it will sync to your accounting system for printing, saving you the need to enter in two places manually.

If syncing with QuickBooks for Windows, QuickBooks Online, NetSuite or Intacct:

  1. Click Bills in the left navigation pane
  2. Click the invoice number to print a check for
    • Check the box for several invoice numbers to print checks in bulk
  3. Click Print checks
  4. Enter payment details
    • Chart of Account is required
      • Select a Bank or Credit Card type account
    • Click the Calendar Icon to change the Process Date, which defaults to the next business day
  5. Click Print Check

Important Things to Note:

  • This feature is not available for accounts syncing with Xero.

If combined payments are enabled:

  • One payment will sync to the accounting software for multiple bills paid in one payment for the same vendor

  • The entire combined payment will attempt to sync to the accounting software for all bills paid together for the same vendor, even if the sync check box is unchecked for one or more.

  • The sync check box must be unchecked for all bills paid for the same vendor in order for the payment not to sync

  • The Ref # entered for each bill payment in PayMaker will sync to the accounting software as a combined sequential list, starting with the lowest invoice number, up to the max characters of the field (varies by accounting software).

    Example: Invoices 1111, 1112, 1113 are all marked as paid in a combined payment in PayMaker, with reference numbers 0123, 4567, 8910 respectively. The payment will sync to the accounting software with the combined Ref# 0123, 4567, 8910