Managing Credit Card Bills and Receipts

PayMaker allows the option to store credit card receipts and record bills paid via a credit card. The steps below work with:

  • QuickBooks for Windows
  • QuickBooks Online
  • Oracle NetSuite
  • Sage Intacct (Sync Setup after 3/14/14)
    • Instructions below will not work if Sage Intacct Sync was set up prior to 3/14/14

Storing Credit Card Receipts

  1. Send each credit card receipt to the PayMaker Inbox
  2. Click +Enter bill on the credit card bill in the Inbox
  3. Enter information about the receipt
    • Note: If another user handles bill payments: in "Notes to payers/approvers" field, alert payer to mark bill as already paid (even though it hasn't actually been paid yet)
  4. Click Save
  5. Click Bills in the left navigation menu
  6. Select the bill for the credit card receipt
  7. Click Record Payment
  8. In the Chart of Account field, choose a credit card GL account (for the Payment Account)
  9. Click Submit

Next time you sync, the credit card transactions will be posted directly to the credit card account you selected in the accounting software.

Recording Bills Paid via Credit Card

  1. Send the credit card bill to the PayMaker Inbox
  2. Click +Enter bill on the credit card bill in the Inbox
  3. Enter information about the credit card bill
  4. Code the bill, selecting the credit card account that has been designated for credit card receipts
  5. Click Save
  6. Click Overview in the left navigation menu
  7. Pay the bill via PayMaker (set up ePayment with the credit card provider, who is available in the PayMaker Network)

Next time you sync, this bill payment will balance the receipts in the credit card account you selected in the accounting software.