Managing Credit Card Bills and Receipts

PayMaker allows the option to store credit card receipts and record bills paid via credit card. The steps below work with:

  • QuickBooks for Windows
  • QuickBooks Online
  • NetSuite
  • Intacct (Sync Setup after 3/14/14)
    • Instructions below will not work if Intacct Sync set up was prior to 3/14/14

Storing Credit Card Receipts

  1. Send each credit card receipt to the PayMaker Inbox
  2. In the Inbox, on each credit card receipt, click +Enter bill
  3. In the Bill details, enter information about the receipt and click Save
    • Note: If another user handles bill payments: in "Notes to payers/approvers" field, alert payer to mark bill as already paid (even though it hasn't actually been paid yet)
  4. In the left navigation pane, Click Bills
  5. Select the bill for the credit card receipt
  6. Click Record Payment
  7. In the Chart of Account field, choose a credit card GL account (for the Payment Account)
  8. Click Submit

Next time sync is initiated, the credit card transactions will be posted directly to the credit card account in the accounting software.

Recording Bills Paid via Credit Card

  1. Send the credit card bill to the PayMaker Inbox
  2. In the Inbox, on the credit card bill, click +Enter bill
  3. In the Bill details, enter information about the credit card bill
  4. Code the bill, selecting the credit card account that has been designated for credit card receipts
  5. Click Save
  6. In the left navigation pane, Click Overview
  7. Pay the bill via PayMaker (set up ePayment with the credit card provider, who is available in the PayMaker electronic payments directory)

Next time sync is initiated, this bill payment will balance the receipts in the credit card account in the accounting software.