Pay without a bill

Pay a vendor without first creating a bill. A vendor's bank account can even be added during this process to make the payment electronically.

This feature is available to Administrator Users and custom roles with "edit bill" and "pay unassigned bills" permissions.

• From the Payments Out page
• From a Vendor record

From the Payments Out page

1. On the Payments Out tab from the left navigation menu, click Pay a vendor
   

2. Select an existing vendor or click Add new vendor

   • Existing vendor: default payment method will be current payment method for vendor

3. Enter additional vendor details if necessary

4. Enter Payment Amount

5. Select Process Date - the day the funds are debited from the bank account

6. Select bank account for the funds to be debited from

   • Scroll or type and search to find a bank account

7. Turn on Set up Electronic Payments to set up electronic payments for a check vendor or skip to step 10

8. Add vendor's bank account

   • We will send a test deposit of a penny to verify the bank account can receive payments
   • For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.

9. Click Review

10. Click Send Payment
    

From the Vendor record

1. Click Pay vendor on the vendor's record
   

2. Enter Payment Amount

3. Select Process Date - the day the funds are debited from the bank account

4. Select bank account for the funds to be debited from

   • Scroll or type and search to find a bank account

5. Enter additional payment information if necessary

6. Turn on Set Up Electronic payments if wanting to pay the vendor electronically or skip to step 9

7. Add vendor's bank account

   • We will send a test deposit of a penny to verify the bank account can receive payments
   • For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.

8. Click Review

9. Click Send Payment

Things to know

• A bill is created in the background and associated to the payment
  • This auto-created bill will not be editable
  • If the payment is voided, the auto-created bill associated to the payment will be deleted
• If syncing with an accounting software, both the bill and the payment will sync
  • The bill will sync to uncategorized expense
    • If the bill needs to be coded to an expense, edit the bill in the accounting software
  • The payment will sync to the general ledger account for the bank account designated under sync preferences
• For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.