Pay without a bill
Pay a vendor without first creating a bill. A vendor's bank account can even be added during this process to make the payment electronically.
This feature is available to Administrator Users and custom roles with "edit bill" and "pay unassigned bills" permissions.
From the Payments Out page
On the Payments Out tab from the left navigation menu, click Pay a vendor
Select an existing vendor or click Add new vendor
- Existing vendor: default payment method will be current payment method for vendor
Enter additional vendor details if necessary
Enter Payment Amount
Select Process Date - the day the funds are debited from the bank account
Select bank account for the funds to be debited from
- Scroll or type and search to find a bank account
Turn on Set up Electronic Payments to set up electronic payments for a check vendor or skip to step 10
Add vendor's bank account
- We will send a test deposit of a penny to verify the bank account can receive payments
- For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.
Click Review
Click Send Payment
From the Vendor record
Click Pay vendor on the vendor's record
Enter Payment Amount
Select Process Date - the day the funds are debited from the bank account
Select bank account for the funds to be debited from
- Scroll or type and search to find a bank account
Enter additional payment information if necessary
Turn on Set Up Electronic payments if wanting to pay the vendor electronically or skip to step 9
Add vendor's bank account
- We will send a test deposit of a penny to verify the bank account can receive payments
- For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.
Click Review
Click Send Payment
Things to know
- A bill is created in the background and associated to the payment
- This auto-created bill will not be editable
- If the payment is voided, the auto-created bill associated to the payment will be deleted
- If syncing with an accounting software, both the bill and the payment will sync
- The bill will sync to uncategorized expense
- If the bill needs to be coded to an expense, edit the bill in the accounting software
- The payment will sync to the general ledger account for the bank account designated under sync preferences
- The bill will sync to uncategorized expense
- For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.
If you do not see the described feature available in PayMaker, you may not have access to the feature based on permissions for your role and/or your plan does not have this feature. If you wish to get access to the feature, please review the available plans for PayMaker and upgrade accordingly or contact the Administrator of your PayMaker account. Changes in monthly user fees may apply.
Resources
Getting Paid (Receivables) View all