Importing: Vendor credits

Fields accepted when importing Vendor Credits.

Important Note: If you sync with an accounting software, we highly suggest not manually importing Vendor Credits via CSV into PayMaker, unless they do not exist in your accounting software at all, to avoid duplicates and sync errors

Field Name Required? Key Field? Maximum Length Description Accepted Values Additional Information
Active? No No NA Denotes if this Vendor Credit is active or inactive - Active
- Inactive
- Read only
- Cannot Activate or Inactivate existing vendor credits via import
Vendor Id No Yes 20 characters The Vendor Id of the Vendor for this Vendor Credit - Once set, this field cannot be updated via import
- Requires an exact match with the desired Vendor's Vendor Id (for updating)
- If Vendor Name and Vendor Id are both populated for a Vendor, both must be provided to correctly identify that Vendor
Vendor Name* Yes Yes 100 characters The Vendor Name of the Vendor for this Vendor Credit - Once set, this field cannot be updated via import
- Requires an exact match with the desired Vendor's Vendor Name (for updating)
- If Vendor Name and Vendor Id are both populated for a Vendor, both must be provided to correctly identify that Vendor
- The desired Vendor must be active in PayMaker
Ref #* Yes Yes 100 characters The reference number for this Vendor Credit, typically provided by the vendor - Once set, this field cannot be updated via import
- Requires an exact match with the desired vendor credit's reference # (for updating)
Credit Date* Yes Yes NA The credit date for this Vendor Credit, typically provided by the vendor - Once set, this field cannot be updated via import
- Requires an exact match with the desired Vendor Credit's Date (for updating)
- Dates must be formatted MM/DD/YY, MM/DD/YYYY, MM-DD-YY, or MM-DD-YYYY
- Single digits do not require a leading zero
GL Posting Date No No NA The date that this Vendor Credit is posted to your general ledger in your accounting system, if supported - Dates must be formatted MM/DD/YY, MM/DD/YYYY, MM-DD-YY, or MM-DD-YYYY
- Single digits do not require a leading zero
Description No No 4000 characters The description of this Vendor Credit
Vendor Credit Line Item Amount No No NA The amount for this line item on this Vendor Credit - Must be in the range of -9999999 to 9999999
- Does not support fractions of cents
- If this is left blank, it will appear as blank; this is treated as $0.00
- Accepts values with or without a $; negative values must omit the $
Vendor Credit Line Item Account Number No No 40 characters The Account Number of the Account that this line item is coded to - Requires an exact match with the desired Account's Account Number
- If Name and Account Number are both populated for an Account, both must be provided to correctly identify that Account
- The desired Account must be active in PayMaker
Vendor Credit Line Item Account Name No No 250 characters The Name of the Account that this line item is coded to. This line item defaults to an Expense line item if an account is provided. - Requires an exact match with the desired Account's Name
- If Name and Account Number are both populated for an Account, both must be provided to correctly identify that Account
- The desired Account must be active in PayMaker
Vendor Credit Line Item Department Short Name No No 40 characters The Short Name of the Department that this line item is coded to, if supported by your accounting system and enabled in PayMaker
Vendor Credit Line Item Department Name No No 100 characters The Name of the Department that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Requires an exact match with the desired Department's Name
- If Department Name and Department Short Name are both populated for a Department, both must be provided to correctly identify that Department
- The desired Department must be active in PayMaker
Vendor Credit Line Item Location ID No No 40 characters The Location ID of the Location that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Requires an exact match with the desired Location's Location ID
- If Location Name and Location ID are both populated for a Location, both must be provided to correctly identify that Location
- The desired Location must be active in PayMaker
Vendor Credit Line Item Location Name No No 100 characters The Location Name of the Location that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Reqires an exact match with the desired Location's Location Name
- If Location Name and Location ID are both populated for a Location, both must be provided to correctly identify that Location
- The desired Location must be active in PayMaker
Vendor Credit Line Item Job Name No No 100 characters The Job Name of the Job that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Reqires an exact match with the desired Job's Job Name
- If Job Name and Job ID are both populated for a Job, both must be provided to correctly identify that Job
- The desired Job must be active in PayMaker
Vendor Credit Line Item Job ID No No 40 characters The Job ID of the Job that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Reqires an exact match with the desired Job's Job ID
- If Job Name and Job ID are both populated for a Job, both must be provided to correctly identify that Job
- The desired Job must be active in PayMaker
Vendor Credit Line Item Customer ID No No 40 characters The Customer ID of the Customer that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Requires an exact match with the desired Customer's ID
- If Customer Name and Customer ID are both populated for a Customer, both must be provided to correctly identify that Customer
- The desired Customer must be active in PayMaker
Vendor Credit Line Item Customer Name No No 100 characters The Customer Name of the Customer that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Requires an exact match with the desired Customer's Name
- If Customer Name and Customer ID are both populated for a Customer, both must be provided to correctly identify that Customer
- The desired Customer must be active in PayMaker
Vendor Credit Line Item Billable? No No NA Denotes whether this line item is billable to its coded customer Yes
No
Requires an exact match with the accepted values
Vendor Credit Line Item Description No No 4000 characters The description of this line item
Vendor Credit Line Item Item Name No No 100 characters - The Name of the Item that this line item is coded to, if supported by your accounting system and enabled in PayMaker
- If provided, the Type of this line item will be Item instead of Expense
- Requires an exact match with the desired Item's Name
- The desired Item must be active in PayMaker
- If Name and Item ID are both populated for an Item, both must be provided to correctly identify that Item
Vendor Credit Line Item Item ID No No - The Item ID of the Item that this line item is coded to, if supported by your accounting system and enabled in PayMaker.
- If provided, the Type of this line item will be Item instead of Expense
- Requires an exact match with the desired Item's Item ID
- The desired Item must be active in PayMaker
- If Name and Item ID are both populated for an Item, both must be provided to correctly identify that Item
Vendor Credit Line Item Qty No No NA The quantity of items purchased in this line item - Must be a number
- Up to 5 decimal places supported
Vendor Credit Line Item Unit Cost No No NA The cost of one unit of this item - Must be in the range of -9999999 to 9999999
- Does not support fractions of cents
- If this is left blank, it will appear as blank; this is treated as $0.00
- Accepts values with or without a $; negative values must omit the $
Vendor Credit Line Item Employee ID No No 40 characters The ID of the employee that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Requires an exact match with the desired Employee ID
-The desired Employee must be active in PayMaker
Vendor Credit Line Item Class Name No No 40 characters The Name of the Class that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Reqires an exact match with the desired Class's Name
- If Name and Class ID are both populated for a Class, both must be provided to correctly identify that Class
- The desired Class must be active in PayMaker
Vendor Credit Line Item Class ID No No 40 characters The Class ID of the Class that this line item is coded to, if supported by your accounting system and enabled in PayMaker - Reqires an exact match with the desired Class's Class ID
- If Name and Class ID are both populated for a Class, both must be provided to correctly identify that Class
- The desired Class must be active in PayMaker